Tag: getting things done

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To-Do Lists: Odds and Ends

So far this week I’ve shared some thoughts on to do lists, why they didn’t work for me, some experiments that did work for me and how I have tried to keep organised. Today’s post is a sort of collection of related points and ideas. As you can probably tell, I’m still thinking my way through a lot of things like this. Experiments to see what works for me are the key – so I have to keep experimenting and finding what is effective.

Effective and Efficient

I like Tim Ferriss‘ distinction between actions and behaviours that are effective and those that are efficient. The definitions of these – as he gives them – are totally objective, but their applications to individual circumstances could be subjective. Effective actions are actions that deliver results for a goal better than other actions that are aiming at that goal (and the award for bad paraphrasing goes to…); efficient actions are just that, they do things well – but crucially with no thought as to whether or not the actions need to be done at all.

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To-Do Lists: Pseudo-Scheduling

In yesterday’s post I introduced a few little experiments that I had tried as a means to hack the to do list: putting tasks on separate pieces of paper, using dice as a means to prioritise and also using a nail stuck to my desk with blu-tack! These have all worked well for me at different times, I use them in rotation; some weeks I have a gut feeling that dice will be more helpful than the spike – I guess I like variety in my task organising.

Another piece of the puzzle

All of these things help me with the day-to-day, but it can be a bit of a chore to sit down every day and write anew my to do list scraps. And while it helps me organise on a particular day, it can also still mean that I reach the end of the week and find that not everything I wanted to achieve has even been considered. This thought helped me to start looking ahead – not in the long term, but on a weekly basis.

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To Do Lists: First Experiments With Scrap Paper

Yesterday I talked about how I started using to do lists during my PhD; I mentioned how they didn’t work that well for me and why. When I started working for myself I fell back on to old habits, but earlier this year I decided to do things a bit different. I had an instinct that to do lists were helpful for my work preferences…I just needed to make them work for me.

First Things First

The most useful thing that I realised – I think it was after leafing through Getting Things Done again – was that I was way too optimistic about the scope of work that I could get done. In particular, I was often too focussed on the outcome to the detriment of seeing all of the steps in a project. My to do list would have “Book 2” written on it to get me tuned in to the big outcome, when what was much more helpful was to be specific about what I needed to accomplish that day.

Obvious in hindsight, right? By being really clear about the tasks that you want to do, you’re more likely to be able to engage with them. If you put the headline down, which has fifty-seven steps to get to it, you’re unlikely to tick it off that day.

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The To Do List

Last month I wrote a few posts about time, the PhD and habits; while my own habits now are aimed at me being productive in my current work, I can’t help but think back to my PhD – and I wonder if some of the little experiments that I’ve done in the last few months might be of interest to postgrads? Over the next few days I guess we’ll find out!

Making a List…

During most of my PhD I was a to do list devotee. I had one every day. I would load up a sheet of paper at the start of each week with the things that I wanted to do, and each day would choose – like choosing from an a la carte menu. I would write down the people who I needed to correspond with, the outcomes I was aiming for, make a note of specific appointments that I had on each day. It was great to feel so busy, I was doing lots of work.

Except I wasn’t very productive.

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